Optional Coverages |
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Liquor Liability, Lost Key, Art Shows/Exhibits, Loss of IncomeLIQUOR LIABILITYProvides $1,000,000 limit of liability for the entity as well as the entity's employees or volunteers (not outside caterers, etc.) engaged in the SELLING or SERVING of alcoholic beverages. The acquisition of the necessary State permit is necessary BEFORE the liquor liability insurance coverage can be obtained. The premium is $110 per event . Please refer to the Ohio Liquor Law and Procedures For Obtaining Liquor Permits and Liability Insurance section for a detailed explanation of procedures for obtaining permits as well as liquor liability insurance. Should the insured parish or institution be involved in more than infrequent sales or serving of alcoholic beverages (i.e. hall rental/catering businesses operated by and for the benefit of the insured), please contact the Diocesan Property/Casualty Insurance Office for annualized coverage and rates. LOST KEY COVERAGEIf building master keys are lost or stolen, this coverage will provide up to $2,000 for the cost of keys, adjustments of locks to accept new keys, or (if required) new locks including the cost of their installation. There is no deductible applicable for this coverage. The additional premium is $100 . ART SHOWS/ART EXHIBITSThe master policy automatically provides $50,000 legal liability for this exposure. This coverage will expand your primary coverage to respond, regardless of fault or legal liability. Contact the Diocesan Property/Casualty Insurance Office for premium pricing information. LOSS OF INCOME/RENTS COVERAGESchools, colleges, and universities insured in the Diocesan Master Insurance Program are protected against loss of tuition fee income through the school interruption endorsement in the property section of the policy. Locations which have hall rentals, dwelling rentals, retreat house fees, or other means of income would suffer a substantial loss if this particular income were interrupted due to a fire or other peril insured against in the policy. Loss of income/rents coverage would pay for the loss of business income sustained due to the necessary suspension of your operations during the period of restoration. The additional premium for this coverage can be obtained by calling the Diocesan Property/Casualty Insurance Office. Special Events Liability CoverageIt is the policy of the Diocese of Cleveland that all parishes, schools, and institutions allowing either individuals or families to rent or use their facilities for various one-time "special events" require liability insurance protection. These individuals have the opportunity to purchase Special Events Liability Insurance through the Diocesan Master Insurance Program at their expense. Special Event insurance is NOT available for athletic events, including the rental of facilities for athletic practice. The sponsor lessee must provide their own coverage, specifically endorsed to cover liability for injury to the athletes. However, for most family events in lieu of purchasing Special Event Liability thru the Diocesan Master Insurance Program, evidence that the individual or family has homeowners or renters liability with a limit of at least $500,000 will be acceptable. Evidence in the form of a Certificate or copy of the policy Declarations showing limit along with a description of the event can be faxed to the Diocesan Master Insurance Program at 216-367-1829 for approval. All Special Event rentals require a written contract be executed between the persons renting the facility and your location. This agreement should include necessary hold harmless language to protect your entity and the Diocese. Please contact Attorney Kevin Burke in the Diocesan Legal Office for assistance with all your property/facility rental contracts. Special Events Liability Insurance provides first line protection for both the one-time user of the facility as well as the parish or institution. It is intended to provide primary insurance protection thereby limiting financial exposure to the Diocesan Master Insurance Program. ** PLEASE NOTE: This Special Events Liability Insurance is NOT intended to provide coverage for any amusement ride company, independent contractor, commercial venture, events where liquor is sold or an admission is charged and liquor is provided, or where any person/entity is engaged in a long-term property or facility lease-rental agreement with your location and/or the Catholic Diocese of Cleveland. These situations necessitate different property/liability insurance requirements and are handled separately through the Diocesan Finance Office Special Events Liability Insurance is administered directly through the Diocesan Master Insurance Program. The following terms and conditions apply to the policy wording:
The premium is $110 per event for a policy period consisting of 24 hours (one calendar day). Evidence of Personal Liability limits of at least $500,000 under Homeowners coverage can be substituted for most events. Please print your own "SPECIAL EVENTS LIABILITY INSURANCE COVERAGE APPLICATION FORM." Below is a list of suggested guidelines to follow in determining the need for Special Events Liability Insurance. NON-SPONSORED events that REQUIRE special events coverage:
SPONSORED events where special events coverage is NOT REQUIRED :
ORGANIZATIONS endorsed but NOT sponsored by a parish or institution, may or may not require Special Events Insurance (discretion should be used) :
If you are uncertain in determining whether Special Events Liability Insurance coverage is required for a particular group/function scheduled to be held at your location, please contact the Diocesan Master Insurance Program or the Diocesan Property/Casualty Insurance Office for clarification. Ohio Liquor Law and Procedures For Obtaining Liquor Permits and Liability InsuranceOHIO LIQUOR LAW GENERALLYOhio Law closely regulates the manufacture, distribution, and sale of alcohol by both individuals and organizations. Specifically with regard to nonprofit charitable organizations, Ohio law dictates the circumstances under which such organizations may sell or serve alcohol, when a liquor permit is required to do so (see below for an overview), and what restrictions are imposed upon such organizations when serving or selling alcohol (see below for an overview). If you have questions or uncertainty about what is or is not permitted under Ohio law, you should contact an attorney prior to proceeding with your event. LIQUOR LIABILITY COVERAGE AND INSURANCE PROCEDURESThe Diocesan Master Insurance Program includes liquor liability coverage with a $1,000,000.00 limit of liability for parishes and insured organizations as well as their volunteers (although not outside caterers) for events hosted by, sponsored by, or taking place on the insured organization’s premises with its permission and where the Ohio Department of Commerce Division of Liquor Control does not require any permit for the event other than a temporary permit. For EACH event hosted or sponsored by an insured organization where a temporary liquor permit is required (see below for an explanation of when liquor permits are required), a copy of the liquor permit must to be sent to the Diocese five (5) days prior to the event and $110 will be charged. Please submit a copy of the liquor permit via email to InsuranceRequest@dioceseofcleveland.org. Please do not send a check, your location will be billed $110.00 on your following regular monthly bill for each separate event. If third parties are renting or using an insured organization’s facilities and serving alcohol, please see the Special Event Liability Coverage section, below, for further details. The liquor liability coverage described in this section does not cover third parties. This liquor liability coverage through the Diocesan Master Insurance Program is available ONLY to the parishes and entities participating in the Diocesan Master Insurance Program for events held on their premises. Should you have questions, please call (216) 696-6525 or 1-800-869-6525, Extension 3400, Monday through Friday, between 8:30 a.m. and 5:00 p.m. TEMPORARY LIQUOR PERMITS: REQUIRED EXCEPT AT PRIVATE FUNCTIONSOhio law requires that nonprofit charitable organizations obtain a temporary liquor permit from the Ohio Department of Liquor Control under nearly all circumstances in which alcohol is served or sold. The only exception to the requirement to obtain a temporary permit is when the alcohol is served at a private function. According to the Ohio Attorney General’s office, to qualify as a private function, the event must possess all of the following characteristics:
If a function does not have all of the above characteristics, a liquor permit and Liquor Liability Insurance must be obtained and all legal requirements observed relative to the sale and consumption of alcohol. It is important to note that if the organization hosting the function fails to restrict or control uninvited guests from attending, the event may be construed as being open to the public, and therefore one which requires a permit. Therefore, if you do not have procedures in place to ensure that uninvited guests will be excluded, you should obtain a liquor permit. TYPES OF PERMITS
In addition to the requirements stated on the permit application form, which you should review carefully, a helpful
summary of the requirements associated with Temporary Liquor Permits from the State of Ohio can be found here: The three main permits used by nonprofit organizations are:
When applying for a temporary permit, your organization will be required to provide evidence of its non-profit, tax exempt, charitable status as part of the application process. In addition, both permit application forms require the signatures of both local law enforcement authorities and the owner of the real property on which the event is to be held (which can be the parish pastor/administrator for purposes of events held on parish property) . Such signatures provide evidence of their respective acknowledgment and consent to the sale of alcoholic beverages on the premises. Finally, the application must include a description, including a drawing, of the area (indoors or outdoors) where the alcoholic beverages will be consumed and how the area will be separated (Ohio Revised Code 4303.202 and Ohio Administrative Code 4301:1-1-34). It is important to remember that any function sponsored by a parish group or ministry is considered a parish function. This is due to the fact that such groups are not legally distinct or separate from the parish. For example, if the parish women’s guild obtains an F-2 permit for a function in January, neither the parish nor any parish group could obtain another F-2 permit within 30 days of the issuance of the permit to the parish women’s guild. OTHER MANDATES AND PROHIBITIONSIn addition to requiring permits for non-private functions, the law limits and proscribes certain actions by an organization when serving alcohol pursuant to a permit. Among other things, parishes serving alcohol pursuant to a temporary permit should be aware of the following:
HOW TO OBTAIN A TEMPORARY LIQUOR PERMIT APPLICATIONPlease do not call the Diocese for permit applications! To obtain temporary liquor permit applications you may do one of the following:
ALCOHOL AND GAMBLINGPursuant to Ohio law, tax exempt charitable organizations may conduct certain fund raising gambling activities as allowed by Ohio Revised Code § 2915. Additionally, it is generally permissible to have charitable gambling and the sale of alcohol at the same event. It should be noted, however, that OHIO LAW STRICTLY PROHIBITS THE HOLDER OF A LIQUOR PERMIT FROM SELLING OR SERVING BEER OR INTOXICATING LIQUOR OR PERMITTING BEER OR INTOXICATING LIQUOR TO BE CONSUMED OR SEEN IN THE SAME LOCATION IN ITS PREMISES WHERE A TRADITIONAL BINGO GAME IS BEING HELD (Ohio Admin. Code 4301: 1-1-53). Resident Trust Surety BondSection 3721.15 of the Ohio Revised Code requires any nursing home or residential facility that manages the financial affairs of its residents to purchase a surety bond or otherwise provide assurances to the Director of the State of Ohio Department Human Services to insure the security of all resident funds. SURETY BONDA facility may purchase a surety bond in the full amount of resident funds deposited with the facility. The issuer of this bond must be licensed and approved to do business in the State of Ohio. the The Diocesan Master Insurance Program can provide this surety bond for your location. The bond premium is $10 for every $1,000 of deposited resident funds. An application must be completed and submitted along with your location's latest annual corporate financial statement. Please contact the Diocesan Master Insurance Program directly if this bond is desired. ALTERNATIVES TO SURETY BONDINGSelf-insurance and letters of credit are acceptable alternatives to a surety bond only if they meet the following criteria:
All alternatives to a surety bond must be submitted to and approved by the Ohio Department of Human Services. Revised 1/21 |
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